Privacy Policy

Vibe Business Interiors ("we", "us", "our") is a workplace design and fit-out company based in Hampshire, UK.

Business address: 18 Little Park Farm Road, Segensworth, Hampshire, PO15 5TD
Email: Info@Vibe-bi.co.uk
Phone: 0845 301 6834

We are the data controller for the personal information collected through this website.

We may collect and process the following types of personal data:

• Contact details: First name, last name, email address, phone number

• Business information: Company name, job title

• Enquiry content: The details you include in messages sent to us via the contact form

• Technical data: IP address, browser type, operating system, and pages visited (collected automatically via cookies and analytics tools)

We collect personal data in the following ways:

• When you complete and submit the contact form on our website

• When you email or call us directly

• Automatically through cookies and analytics tools when you browse our website

We process your personal data for the following purposes and under the following legal bases:

• To respond to your enquiry – Legitimate interests (Article 6(1)(f) UK GDPR): we have a legitimate business interest in responding to potential clients who contact us.

• To provide our services – Contract performance (Article 6(1)(b) UK GDPR): where we enter into a contract with you or your organisation.

• To send marketing communications – Consent or legitimate interests: we may send relevant information about our services. You can opt out at any time.

• To analyse website usage – Legitimate interests: to improve our website and services.

We do not sell your personal data. We may share it with:

• Service providers: Including our website platform (Wix), email providers, and IT support partners, who process data on our behalf under data processing agreements.

• Professional advisers: Solicitors, accountants, or insurers where necessary.

• Regulatory authorities: Where we are legally required to do so.

All third parties are required to handle your data securely and in accordance with applicable data protection law.

• Enquiry data: Up to 2 years from the date of last contact, unless a longer period is required for ongoing business purposes.

• Contract data: Up to 7 years following completion of a project, in line with legal and tax requirements.

• Website analytics: As determined by the analytics provider (typically 26 months for Google Analytics data).

Under UK GDPR, you have the following rights regarding your personal data:

• Right of access: You can request a copy of the data we hold about you.

• Right to rectification: You can ask us to correct inaccurate data.

• Right to erasure: You can ask us to delete your data in certain circumstances.

• Right to restrict processing: You can ask us to limit how we use your data.

• Right to data portability: You can request your data in a portable format.

• Right to object: You can object to processing based on legitimate interests, including for direct marketing.

• Right to withdraw consent: Where processing is based on consent, you can withdraw it at any time.

To exercise any of these rights, please contact us at Info@Vibe-bi.co.uk. We will respond within one month.

Our website uses cookies to improve your experience and analyse traffic. Please see our Cookie Policy for full details of the cookies used and how to manage your preferences.

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse. However, no internet transmission is entirely secure, and we cannot guarantee absolute security.

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies.

We may update this Privacy Policy from time to time. The "last updated" date at the top of this page will reflect any changes. We encourage you to check this page periodically.

If you have concerns about how we handle your data, please contact us first at Info@Vibe-bi.co.uk and we will do our best to resolve the issue.

You also have the right to lodge a complaint with the UK's data protection supervisory authority:

Information Commissioner's Office (ICO)
Website: ico.org.uk
Helpline: 0303 123 1113